What began as a passion project has evolved into something more. We’re proud of where we’ve been and even more excited for what’s ahead.
Privacy Policy, Terms of Use, Donation & In‑Kind Acceptance Policy, Photo & Media Release, Volunteer Agreement summary, Cookie Policy, Accessibility Statement, Data Retention & Security, Required‑Reporting notice, Governing Law, and contact details.
Effective date: 02/16/2026
Introduction
The Debbie Murphy Foundation (“we,” “us,” or “the Foundation”) is committed to protecting the privacy and security of the people we serve, our donors, volunteers, partners, and visitors to our website. This page explains what information we collect, how we use it, how we protect it, and your rights.
1. Privacy Policy
1.1 Information we collect
- Personal information you provide directly: name, email, phone, address, ZIP code, household information, family or client details submitted through intake forms, volunteer applications, donation forms, meeting requests, or other contact forms.
- Transaction information: donation amount, payment method, billing address, and transaction date.
- Uploaded documents and photos: documents you attach to forms (eviction notices, IDs, item photos for donations).
- Usage data: IP address, browser type, pages visited, referral source, and device information collected automatically via cookies and analytics.
- Communications: records of communications you send to us (emails, voicemails, text messages) and of messages we send to you (confirmations, notifications).
1.2 How we use information
- To process donations and in‑kind gifts, send acknowledgements and tax receipts, and provide requested services.
- To review and respond to requests for help, schedule appointments, coordinate donations and pickups, and match volunteers.
- To communicate program updates, event information, and opportunities (where you have consented).
- To improve our website and services and for internal analytics and reporting.
- To comply with legal obligations and safety requirements (see Required Reporting section).
1.3 Legal bases (if applicable)
- Processing of donations, intake, and volunteer coordination is necessary for our legitimate nonprofit operations and provision of services.
- Where required by law or contract, we may process personal data to comply with legal obligations.
- Where we rely on consent (e.g., marketing emails), you may withdraw consent at any time.
1.4 Sharing information
- We do not sell personal information. We may share personal data with:
- Service providers who support our operations (payment processors, email delivery services, cloud storage providers). These vendors process data on our behalf and are contractually required to protect it.
- Partner agencies or referral organizations when you request a referral or provide consent for a warm hand‑off.
- Government or law enforcement when required by law, subpoena, or to prevent imminent harm (see Required Reporting).
- As otherwise disclosed at the time of collection or with your consent.
1.5 Donor transparency
- We may publicly acknowledge donors unless you request anonymity. Donor names and gift amounts used for public acknowledgements will be handled according to your stated recognition preferences.
1.6 Your rights
- Access/Correction: You may request access to or correction of your personal information.
- Deletion/Restriction: Subject to legal and operational limits (e.g., recordkeeping requirements), you may request deletion or restriction of processing.
- Opt‑out: You can opt out of marketing communications by following unsubscribe links or contacting us.
- California residents: If you are a California resident, you may have additional rights under the CCPA. Contact us to exercise those rights.
- Non‑U.S. residents: If you are in the EU or UK, you may have rights under GDPR. Contact us for details.
To exercise any of the above rights, email us at [email] or write to: [Debbie Murphy Foundation, Address]. We will respond within a reasonable time and in accordance with applicable law.
2. Data security & retention
2.1 Security measures
- We use administrative, technical, and physical safeguards to protect personal data (encryption for payment processing, access controls, vendor due diligence).
- No security system is perfect; we cannot guarantee absolute security. If a breach occurs, we will notify affected persons and authorities as required by law.
2.2 Retention
- We retain donor and financial records for at least the period required by tax laws and for program documentation (generally 7 years for financial records). Intake and case records may be retained longer for program continuity and reporting; specific retention schedules are available on request.
- Uploaded documents and photos tied to an active request will be retained as necessary to provide services and for legal or audit requirements.
3. Cookies & analytics
- We use cookies and similar technologies to improve site functionality and measure website use.
- Types:
- Essential cookies (required for site functionality).
- Performance and analytics cookies (e.g., Google Analytics) to understand usage.
- Advertising/third‑party cookies (only if you interact with embedded third‑party content).
- You can manage cookie preferences through your browser or our cookie banner (if enabled).
4. Terms of Use
4.1 Acceptance
- By using our website (www.debbiemurphyfoundation.org) you agree to these Terms of Use and to comply with applicable laws.
4.2 Content & intellectual property
- All content on this site (text, images, logos) is owned by the Foundation or used with permission. You may not reproduce Foundation content for commercial use without prior written permission.
- If you submit content (stories, photos), you grant the Foundation a non‑exclusive, royalty‑free, worldwide license to use, reproduce, distribute, and display that material for program and fundraising purposes, unless you indicate restrictions in writing.
4.3 Disclaimers
- Information on this site is provided for general informational purposes and is not legal, medical, or financial advice. For legal or medical concerns, consult a qualified professional.
4.4 Limitation of liability
- To the fullest extent permitted by law, the Foundation is not liable for damages arising from use of the website or services, except where such limitations are unlawful.
5. Donation & In‑Kind Acceptance Policy
5.1 Donations
- Gifts may be made online, by mail, or in person. All gifts are final. The Foundation issues acknowledgements for all gifts. Donors are responsible for determining the fair market value of non‑cash gifts for tax purposes.
5.2 Tax receipts & valuation
- We provide an acknowledgement letter describing donated items and date of donation. We do not appraise donated items or assign a monetary value. Donors should retain receipts and consult a tax advisor for valuation.
- For gifts in excess of $5,000 or certain non‑cash gifts, IRS rules may require additional donor documentation and appraisals.
5.3 In‑kind donations
- Accepted items: diapers, unopened nonperishable food, new hygiene items, gently used children’s clothing, usable baby gear, school supplies (subject to inspection).
- Prohibited items: expired/opened food, unsafe baby equipment, mattresses (unless new sealed), weapons, hazardous materials, recalled items, items in unsanitary condition.
- We reserve the right to refuse items that do not meet guidelines. Photos and descriptions help us decide whether to accept items for pickup or drop‑off.
5.4 Pickups & logistics
- Complimentary pickups are available within our service area (see appointments/donations page). We will confirm pickups after reviewing photos and item descriptions.
- Donors are responsible for secure packaging. The Foundation is not liable for improperly packaged items.
6. Photo & Media Release
6.1 Consent for use
- When you submit photos or stories, indicate whether you grant permission to use them for promotional materials, social media, website, and reports.
- If you (or a family) wish to remain anonymous or restrict usage, state that explicitly. We will follow your stated preferences and obtain written releases for identifiable children and family members when required.
6.2 Minors & permissions
- For photos of minors, the Foundation requires a signed release from a parent or legal guardian prior to public use.
7. Volunteer Agreement (summary)
- Volunteers must agree to:
- Follow the Foundation’s volunteer guidelines and code of conduct.
- Complete required orientation and any role‑specific training.
- Consent to a background check if required for certain roles (mentoring, driving, casework).
- Notify the volunteer coordinator of scheduling changes or inability to meet commitments.
- Volunteers serve at‑will and may be removed for policy violations or safety concerns.
8. Required Reporting & Safety
- The Foundation treats confidentiality seriously but must comply with mandatory reporting laws. We may disclose information to appropriate authorities if required by law (e.g., suspected child abuse, imminent harm, court orders).
- If you disclose information indicating someone is in immediate danger, we will take steps to ensure safety, which may include contacting emergency services.
9. Accessibility
- We strive to make our website accessible and usable by everyone. If you experience accessibility barriers, please contact us at [email] or call [phone] so we can provide materials or assistance in an alternate format.
10. Children & Sensitive Data
- The website and our programs are not intended to solicit personal information from children under 13. If you are a parent or guardian submitting information about a minor, please provide accurate consent and contact info. We will handle such data with privacy and care consistent with applicable laws.
11. Third‑party links & embedded content
- Our site may contain links to partner organizations and third‑party services. We are not responsible for the privacy practices or content of other sites. Review their privacy policies before sharing personal information.
12. International visitors
- Data transferred to the United States will be subject to U.S. law. Non‑U.S. residents should be aware that their data may be transferred and processed in the U.S.
13. Changes to this policy
- We may update this page periodically. Material changes will be posted with a revised Effective Date. Continued use of our site after changes constitutes acceptance of the updated policy.
14. Contact & exercising rights
To ask questions, request records, exercise privacy rights, or report concerns:
- Email: info@debbiemurphyfoundation.com
15. Governing law & dispute resolution
- These policies and any disputes arising under them will be governed by the laws of the State of Texas. Any legal action must be brought in a court located in Texas.